April 4, 2012 in Contract Administrators (PBCA/TCA)

PBCA Update

PBCA Update

We want to keep you updated on the status of the PBCA awards in the 42 previously contested states and territories.  The latest information:

Timeline:
NOFA (Notice of Funds Availability) Published: March 9, 2012
Application Deadline: June 11, 2012
Award Announcements: August 31, 2012
Transition Period: September 1–November 30, 2012
New PBCA Contracts Begin: December 1, 2012

 Major Highlights:

  1. No MORs during the 2-year contract for sites that got an Above Average or Superior rating the last time – with the exception of full mark-to-market renewal contracts, which will have an MOR each year.  For Satisfactory ratings, ½ of the properties will have an MOR during the 1st year, and the other ½ will have an MOR during the second year. For projects that had a Below Average or Unsatisfactory Rating, MORs will be done annually.
  2. There is now no limitation on the number of units a multi-state PBCA/contractor can apply for.
  3. Awards will go to the applicant with the most points. If there’s a tie, it will go to the one with the highest rating on Factor 5. It there is still a tie, it will go the one with the highest rating on Factor 1. If there is still a tie, it will to the one with the lowest fee.
    1. Maximum is a 2% fee (reduced from 2.5%).  A fee of 2% gets 1 point; a fee of 1% or less gets 30 points.
    2. Rating Factors are:  (1) Capability, (2) Technical Approach, (3) Quality Control Plan, (4) Affirmatively Furthering Fair Housing, (5) Job Creation and (6) Administrative Fee Percent.  Applicants must score at least 45 of 70 points in sub-factors for capability, soundness of approach and policy priorities to qualify for an award.
    3. TEP (Technical Evaluation Panel) teams will have 3 people each, and they’ll individually evaluate/assign points to each of the Rating Factors.  Then they’ll compare their evaluations and points, reconcile differences, and get to a final evaluation and final total points. The teams are made up of HUD CAOMs (CA Oversight Managers), Supervisory Project Managers and Project Managers.
    4. HUD will only consider out-of-state applicants when they don’t get an application from a qualified in-state applicant.  Getting an application from an in-state applicant will result in the rejection of all out-of-state applicants.