Conversion Deadline for TRACS 202D Not Extended

The TRACS 202D Working Group participated in a conference call with the HUD TRACS Team on December 17, 2014 to discuss the industry’s progress in converting to TRACS 202D. During this call, no extension to the conversion deadline was announced. The deadline to convert to TRACS 202D transmissions remains January 31, 2015.

If you have not already installed your TRACS 202D update from your vendor, make sure you schedule time to do this prior to January 31, 2015. Effective February 1, 2015, all iMAX transmissions of tenant and voucher data to either Contract Administrators or HUD must be TRACS 202D compliant.

During this conference call, the industry’s interpretation of the January 31, 2015 conversion deadline was also discussed. Please be advised of the following:

Regardless of the effective date of the certification or voucher you are sending, owners are permitted to send vouchers and tenant certifications in the TRACS 202C format until midnight on January 31, 2015.

Example: If a property has not converted to TRACS 202D by January 30, 2015, the owner is permitted to transmit tenant data in TRACS 202C format on January 31, 2015.

Contract Administrators must continue to accept TRACS 202C files from properties that have not yet converted to TRACS 202D through January 31, 2015. A Contract Administrator can strongly encourage, but cannot require a property to convert to TRACS 202D earlier than the January 31, 2015 deadline established by HUD. That being said, PMCS strongly encourages all owners to not wait until the eleventh hour to install the software update. It is always prudent to allow ample time for any unanticipated installation issues and time to become familiar with the changes made to the software, prior to using the new version.