TRACS 202.D Implementation Schedule Released

We have discussed it for years.  Now, TRACS 202D is finally here!!  On June 30, 2014, HUD’s Office of Multifamily Housing formally announced the TRACS 202.D Release Implementation Schedule.  The conversion period will run for a 6-month period from August 1, 2014 to January 31, 2015.

The conversion start date is August 1, 2014.  This is the earliest date that an owner can submit files to HUD and/or their Contract Administrator (TCA or PBCA) in the TRACS 202D format.

The conversion end date is January 31, 2015.  This is the last date that Contract Administrators and/or HUD will accept files in the TRACS 202C format.  All tenant and voucher files must be submitted in the TRACS 202D format beginning February 1, 2015.

Please do not mistake this for a minor, IT focused update of your software. Once you convert to TRACS 202D, you cannot revert back to the 202C format.  This is a major release that incorporates multiple changes to 50059s and vouchers required per occupancy regulations implemented since 2008.  While not an all-inclusive list, some of these major updates include HUD’s new SSN reporting requirements, mandatory use of EIV and of course, Handbook 4350.3-Change 4.

This update significantly affects your application, recertification and vouchering process.  Forms used to screen applicants and complete recertifications must be updated to gather new information.  Unlike standard notices and leases, these forms are probably not generated by your software.

Each TRACS software provider will determine the date to release their TRACS 202D updates to users.  To adequately prepare, it is critical that you ask your vendor when they will be releasing their update.   Please keep in mind that this conversion timeframe incorporates the 2014 holiday season.  Plan accordingly to ensure you do not experience a lapse in subsidy payments as a result of a delayed conversion.

Time is of the essence.  Take the time to make sure you are prepared for the impact this change will have on your everyday activities.  For more information about how PMCS can help prepare you for this conversion, visit our website at www.pmcs-icap.com.

Click here for the Formal Announcement.